Administrative Officer at KNCV Tuberculosis Foundation

Purpose of the job

• The Admin Officer is responsible for the smooth operation of overall administrative activities.
• The Admin Officer is responsible for the logistics of staff including travel arrangements, organizes meetings internally and externally, and ensures that the office supplies are in place.
• Ensures updated inventory management system for the project. Ensure a proper functioning logistics support system including flight management.

Duties and Responsibilities

• Provides administrative and logistical support in organizing workshops, events, trainings, etc, including preparing the necessary documentation.
• Arranges flights for all domestic air travels as per request(s)
• Facilitates visa processing for visiting international consultants (writing invitation letters, obtaining travel approval at Immigration services, etc).
• Arranges hotels and arranges transport for all visitors.
• Responsible for arranging hotels and accommodation for workshop/meeting/training based on the selection of vendors made by committee/management.
• Coordinates transport arrangements for the overall program activities as per the request in a timely manner and ensures the information is accurate in the logbook and up to date.
• Provides historical reference by developing and utilizing filing and retrieval systems.
• Ensure proper use and maintenance of physical assets and office, including vehicles, equipment, furniture, and office building. Arrange for repairs as necessary.
• Serves as security liaison and manages information for the security of staff office, and physical assets belonging to the organization and ensuring KNCV fulfills security-related regulations.
• Undertake supply and service provider pre-qualification, conduct market research, identify and recommend legitimate local suppliers or contractors through systematic evaluation and maintain a database of potential and active suppliers/contractors.
• Any other duties as assigned.

Skills and Qualifications

• Minimum Bachelor’s degree in a relevant field.
• Minimum of 4 years progressive experience in administration.
• Knowledge of Microsoft Office packages.
• Sound knowledge of society, customs, culture, politics, and geography in Nigeria
• Ability to work on own initiative, prioritize work, handle pressure and
• Ability to monitor and maintain management information systems and procedures.
• Proficiency in MS Office packages
• Ability to communicate effectively in verbal and written English.
• Excellent team player with strong interpersonal skills, organizational management skills, and problem-solving skills.

What do we offer?

• A full-time (40 hours per week) fixed-term contract for a year, with the intention of extending the contract depending on funding and performance.
• An informal work atmosphere in an international environment where initiative is appreciated.
• A highly motivated team of experienced, self-driven colleagues.
• The salary is dependent upon education and relevant working experience.
• KNCV Nigeria has its own Employment Conditions Scheme.