Admin Manager at Interrand Homes & Properties Limited

Description

• Are you an experienced construction Admin Manager with a keen eye for details? We seek to help employ an Admin Head to manage our busy construction office and oversee contract administration, and quality control.
• Our ideal candidate must have 6 years’ experience and be ready to work with minimum or no supervision at all and with capacity to implement company policy. Successful candidate must be ready to absorb pressure of work, and administration support experience and a firm grasp of construction industry best practices.
• His core responsibility is to oversee office operations and administrative staff members.
• The administrative manager will hire, train, and evaluate administrative team members; develop, review, and improve policies, systems, and procedures; and generally, ensure the office operates smoothly and efficiently.

Responsibilities

• Supervising the day-to-day operations of the administrative department and staff members.
• Hiring, training, and evaluating employees and taking corrective action when necessary.
• Developing, reviewing, and improving administrative systems, policies, and procedures.
• Ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained.
• Working with the accounting and management teams to set budgets, monitor spending, and process payroll and other expenses.
• Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.
• Collecting, organizing, and storing information using computers and filing systems.
• Overseeing special projects and tracking progress towards company goals.
• Building and expanding on skills by engaging in educational opportunities.
• Assist construction project managers to estimate and adhere to proper budgets, create project schedules, and communicate project updates
• Direct subcontractor, vendor, and supplier process by assembling bid packages including scope of work, bidding process, and needed construction documents
• Maintain accurate work logs of construction activities, job information sheets, and project team rosters
• Oversee construction contract administration and submittal log processes to ensure that the contract document requirements are met throughout the construction experience
• Enforce quality control process measures that ensure compliance with contracts, building, and code regulations
• Perform cash management, payroll, and billing tasks - prepare invoices, subcontracts, change orders, work orders, purchase orders, and punch lists
• Assemble the closeout package including maintenance agreements, equipment information, warranties, and contractor contact information.

Requirements

• Bachelor's Degree in Business Administration, Management, or a related field.
• 6 Years’ Experience in a related field, such in construction services, administrative support, contract administration, or construction project management is crucial.
• Exceptional leadership and time, task, and resource management skills.
• Strong problem solving, critical thinking, coaching, interpersonal, and verbal and written communication skills.
• Proficiency with computers, especially MS Office.
• Ability to plan for and keep track of multiple projects and deadlines.
• Familiarity with budget planning and enforcement, human resources, and customer service procedures.
• Willingness to continue building skills through educational opportunities.