Accounts Admin Assistant at GIZ Nigeria

Responsibilities

Responsibilities & Tasks The Accounts Admin Assistant performs the following tasks:

• Ensuring compliance with all recordkeeping requirements of GIZ.
• Is responsible for receiving and distributing documents within the accounts unit.
• Checks the vouchers and receipts submitted by the projects/programmes for completeness. Is responsible for filling in line with GIZ filling structure.
• Assist with Inventory management Assists with monitoring of receivables

Tasks

Electronic Archiving of Accountng Vouchers:

• Prepare voucher documents for electronic archiving.
• Scan monthly vouchers according to required specifications
• Upload digital vouchers into designated teams chanell
• Provide digital vouchers for intenal and external audits upon request
• Administrative Support services: The Accounts Admin Assistant
• Checks the vouchers and receipts submitted by the projects/programmes for completeness.
• Numbers vouchers and allocates cost units and categories, and corrects these where necessary
• Support with document preparation for internal and external auditsBe specific when describing each of the responsibilities.

Qualifications

• Minimum of University Degree in Accounting, Banking and Finance, Business Administration, or any social science related field
• Professional experience
• Minimum of two years of general work experience
• Minimum of one-year professional experience in a comparable position
• Relevant experience in international organization/technical cooperation agencies is an added advantage; relevant experience in GIZ is a strong advantage. Other knowledge, additional competences
• Good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g., MS Office)
• Good knowledge of the English and any other local language (Ibo, Hausa, Yoruba)
• Good management and organizational skills experience in office management, accounting and procurement according to GIZ rules and regulations are a strong asset Good communication skill