Team Assistant at African Development Bank - AfDB

Under the general supervision of the CDSF Coordinator, the Team Assistant will play a supportive role in the coordination and delivery of the CBFF’s programme. He/She will lead on the establishment and maintenance of all information management systems and databases (e.g. SAP) to enable the effective result-based management of the CDSF.  He/She will generate information and reports to inform on the progress, achievements and outcomes of the CDSF funded projects and the CDSF as a whole. He/She will participate in the management the CDSF website and prepare communication materials for internal Bank and external audiences. These responsibilities will be undertaken within the context of the CDSF strategies and work plans, Operational Procedures and the Bank’s policies and procedures. Specific duties and responsibilities include:

Strategic Planning and Monitoring

1. Support the Coordinator and Coordination Unit staff in the preparation of planning and reporting documents, with particular emphasis on drawing on information maintained on databases.
2. Provide electronic information management services to the CDSF by ensuring that the SAP is established and maintained to enable timely and accurate reporting on CDSF progress, outcomes and impact against its targets and indicators.
3. Assist in preparing Missions by Coordination Unit / or consultants, participate in missions, where appropriate, and provide logistical support for the program of conferences and workshops held within or outside Bank headquarters;
4. Write notes, summaries and / or briefing notes on CDSF experiences, progress and lessons learned drawing from project reports, workshops and information contained in the CDSF database.
5. Consolidate, categorize and store information and reference files on relevant issues to assess CDSF outcomes and impact (i.e. M&E system), develop databases and information systems and update them;

Grant Management & Administration

1. Coordinate the maintenance of information management systems to enable effective management of all stages of Call for Proposals (concept notes, project proposals, reviews, correspondence) and CDSF initiated projects.
2. Update information management systems (e.g. SAP) for individual CDSF funded projects and the CDSF as a whole, in collaboration with CDSF Coordination Unit in Abidjan.
3. Liaise with the Fund Operations Officers and Task Managers, to ensure that information on CDSF funded projects are regularly updated on the SAP.

Communication and Networking

1. Prepare regular updates on CDSF for use in Bank internal and external communication forums.
2. Participate in the management, the regular updating of the CDSF website in close liaison with the Fund’s Operations Officers and the Bank’s webmaster and drawing on from contributions by the ClimDev-Africa partners.
3. Any other duties relevant to the successful functioning of the CDSF as may be required.

Including desirable skills, knowledge and experience

• Education: A Bachelor degree /Maîtrise or equivalent diploma, higher education in business administration, economics and / or statistics would be an asset;
• Experience: At least 5 years professional work experience in project management, work programme and budget preparation, and information management.
• Computer skills: Good knowledge of software such as Word, Excel and Power Point, databases and information management systems, and a publishing software. Knowledge of the Bank’s SAP would be an added advantage.
• Communication: Strong communication skills in English or French with a working knowledge of another language;
• Professionalism: Good understanding of the functions, organization and procedures of the Bank; leadership; strong research capabilities and problem solving;
• Planning and Organizing: Excellent organizational skills, ability to prioritization in its own program of work, ability to perform the tasks in a timely and effective manner;
• Teamwork: Good interpersonal skills, ability to establish and maintain effective working relations in a multicultural environment;
• Learning: Commitment to continuing education, and proactive and responsible attitude vis-à-vis the self-development.