Job Brief:
As an Accounts Assistant, you will assist with day-to-day accounting activities, ensuring accurate and timely processing of financial transactions, maintaining financial records, and supporting the finance team in financial reporting and analysis.
Responsibilities:
- Assist with the preparation, processing, and maintenance of financial records, invoices, and documents.
- Enter and reconcile financial transactions, such as invoices, payments, receipts, and journal entries, in accounting software or spreadsheets.
- Verify and reconcile accounts payable and accounts receivable transactions, resolving discrepancies and ensuring accuracy.
- Prepare and process invoices, purchase orders, expense reports, and other financial documents for approval and payment.
- Monitor and follow up on outstanding invoices, payments, and receivables, communicating with customers and vendors as needed.
- Assist with bank reconciliations, cash flow management, and petty cash handling, ensuring proper documentation and recording of transactions.
- Maintain accurate and up-to-date financial records, ledgers, and files, organizing documents and data for easy retrieval and reference.
- Assist with month-end and year-end closing activities, including preparation of financial statements, schedules, and reports.
- Assist with budget preparation, variance analysis, and financial forecasting, providing support to finance managers as needed.
- Support internal and external audits, providing documentation, explanations, and assistance to auditors as required.
- Collaborate with other departments, such as purchasing, sales, and operations, to gather financial information and resolve accounting-related issues.
- Respond to inquiries from colleagues, vendors, and customers regarding financial transactions, account balances, and payment status.
- Assist with financial analysis, reporting, and presentation of financial data, trends, and insights to support decision-making.
- Stay updated on accounting principles, regulations, and best practices, and apply them to ensure compliance and accuracy in financial reporting.
- Perform other administrative tasks and special projects assigned by the finance manager or supervisor to support departmental goals and objectives.
Requirements and Qualifications:
- Bachelor's degree in accounting, finance, or related field; associate's degree or relevant certification may be acceptable.
- Previous experience in accounting, bookkeeping, or finance roles is preferred but not required for entry-level positions.
- Proficiency in accounting software, such as QuickBooks, SAP, or Microsoft Dynamics, and Microsoft Excel.
- Strong attention to detail and accuracy in data entry, record-keeping, and financial calculations.
- Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
- Good communication and interpersonal skills, with the ability to work effectively with colleagues and stakeholders.
- Analytical mindset and problem-solving abilities, with the capacity to identify issues, research solutions, and propose recommendations.
- Ability to work independently with minimal supervision and as part of a team in a collaborative environment.
- Knowledge of accounting principles, financial regulations, and reporting standards, such as GAAP or IFRS.
- Commitment to integrity, confidentiality, and ethical behavior in handling financial information and transactions.
Required Skills:
- Bookkeeping
- Data entry
- Financial record maintenance
- Reconciliation
- Invoicing
- Microsoft Excel
- Communication skills
- Time management
- Attention to detail
- Analytical skills
Frequently Asked Questions
How much is account assistant paid in Nigeria?
The salary of an account assistant in Nigeria can vary depending on factors such as the employer, location, level of experience, and qualifications.
Is accounts assistant a hard job?
The difficulty of the account assistant job can vary depending on individual factors such as skills, experience, and the specific responsibilities of the role within a particular organization. While some aspects of the job, such as data entry, reconciliations, and administrative tasks, may be straightforward, other duties such as financial analysis, reporting, and problem-solving may require more advanced skills and knowledge. Overall, the complexity of the role can vary, but with the right training and experience, many individuals find the account assistant job manageable.
What is the position of account assistant?
An account assistant typically holds an entry-level position in the finance or accounting department of an organization. They provide support to accountants or financial professionals by performing various administrative and clerical tasks related to financial record-keeping, bookkeeping, data entry, reconciliations, and reporting.
What is the difference between an assistant accountant and an account assistant?
Assistant accountants may be responsible for tasks such as assisting with financial reporting, preparing financial statements, analyzing financial data, reconciling accounts, and providing support in budgeting or forecasting processes. On the other hand, account assistants often perform more basic administrative and clerical tasks, such as data entry, processing invoices, and maintaining financial records, under the supervision of accountants or financial professionals.
