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• The Supply and Logistics Associate performs highly skilled work on UNICEF supply chains, and manages the more complex cases and client requests, which frequently requires the evaluation of difficult situations and adaptation of procedures and processes to resolve such cases. This is the senior GS level for specialized supply chain work and requires advanced specialized knowledge acquired through formal training and experience.
• The function is characterized as highly independent and provides opportunities for Associates to lead and carry out responsibility for end-to-end supply chain management from the beginning to the end of the process and provide input into the design and development of improved supply chain services and delivery mechanisms.
• The incumbent may supervise lower-level GS staff.

Key functions, accountabilities and related duties/tasks

Supply Chain Service Delivery and Response Planning:

• In consultation with supervisor, provide input to the Country Programme Action Planning and advise on Supply requirements for the Plan of Operations and Annual Work Plans. Participate in the forecasting, planning, implementation, monitoring and evaluation of the supply chain operations, including establishment of performance indicators, and assessment of fit for purpose of products and services.
• Support supply emergency preparedness and response activities including establishment of Long-Term Arrangements (LTAs), Logistics Capacity Assessment and Contingency Plan update, and prepositioning of stock. 

Procurement/contracting:

• Provide input to and advice on the annual supply plan. Conduct data review and analysis for category management and development of procurement strategies. Conduct market research in relevant areas for UNICEF and advice on best approaches to obtain best value for money and sustainable procurement. Support product innovation and market shaping initiatives for specific categories of supplies and services.
• Liaise with clients in planning procurement and contracting initiatives, supporting development of appropriate specifications, terms of reference, and logistics arrangements and timelines. Take into account opportunities to strengthen sustainability of supply chains.
• Ensure establishment of Long-Term Arrangements (LTAs) and act on specific procurement requisitions as might be required. Prepare and process Request for Quotations (RFQs), Invitations to Bid (ITBs) and Requests for Proposals (RFPs), as might be requested by the Supervisor. Organize bid openings and conduct technical and financial analysis of offers as might be required. Conduct clarifications and negotiations with suppliers. Maintain highest level of integrity, ethical standards and accountability in the procurement of goods, contracting of services and construction work.
• Prepare requests for award including submissions to Contract Review Committee. Prepare purchase orders and contracts in SAP (ERP – Enterprise Resource Planning system), and submit for relevant approvals, ensuring completeness of documentation in UNICEF systems.
• Keep stakeholders/partners informed on the progress. Liaise with suppliers, ensuring timely followup on delivery schedules Implement appropriate vendor management practices e.g. supply performance reviews.
• Ensure appropriate filing of procurement cases and maintain up to date records for future reference including for audit.

In-country logistics:

• Provide logistics input to the supply plan, including advising on infrastructure constraints (e.g. customs clearance, port capacity, transport options and warehousing capacity) and different delivery mechanisms. Advise on budget requirements for various delivery modalities and ensure establishment of budget with clients.
• Liaise with supply colleagues as well as clients and using supply dashboards to ensure pipeline monitoring and establishment of appropriate logistics capacity. Monitor progress of offshore and/or regional procurement and take action to ensure timely customs clearance of supplies entering the country. Perform research, collect data and conduct analysis, produce reports and ensure information accuracy in corporate systems to enable informed decision-making.
• Provide specialized support in the area of logistics, following standard processes and contributing, directly or indirectly, to the effective delivery of programme supplies. Liaise with internal and external stakeholders to support logistics operations management and contribute to effective service delivery.
• Identify needs for contracting of logistics third party services (e.g. customs clearance, warehousing, transport, distribution) and manage contracting of such service providers including establishment of KPIs and performance monitoring mechanisms.
• Manage documentation processing for execution of logistics operations (e.g. customs clearance, invoice verification), and take appropriate actions to resolve operational issues, escalating complex issues to the supervisor.

Warehousing and inventory management:

• Manage UNICEF warehouse facilities and operations in line with UNICEF policies and procedures. Assess warehousing capacity including facilities, conditions of equipment, manpower, and processes. Propose corrective actions to supervisor. Assess new warehouse facilities when required. If necessary, implement and organize new warehouse facilities which may include installation and assembly of temporary warehouse structures (e.g. Wiik-Halls/Rub Halls).
• Maintain appropriate warehousing and inventory management processes in support of the country programme implementation. Ensure accurate and complete accounting, reporting and internal control systems are in place, and relevant records are properly maintained.
• Assess availability of space and prepare stacking and storage plans to ensure appropriate storage and optimize use of space.
• Supervise receipt of consignments and dispatch of supplies.
• Prepare stock reports. Monitor inventory to track trends and account for the inventory status from source to beneficiary. Carry out regular physical counts of inventory in the warehouse. Prepare documentation for commodity disposal through Property Survey Board committee. 

Alternative delivery mechanisms and procurement services:

• Support assessment of and collaboration with implementing partners including civil society, for establishment of Programme Cooperation Agreements (PCAs), and monitoring of supply components under Harmonized Approach to Cash Transfers (HACT).
• Participate in events/meetings that build partnerships and collaborative relations with UN organizations to support harmonized and collaborative procurement and logistics arrangements. Facilitate Procurement Services (PS) transactions in collaboration with programme sections and UNICEF Supply Division (SD). As appropriate, support CO counterparts on forecasting and costing of PS-channel supplies. Monitor the issuance of Purchase Orders (POs) and/or Copenhagen Warehouse Stock Transfer Orders on PS Sales Orders. Follow up with SD and UNICEF freight forwarders as needed on timely delivery/shipment of PS orders. Support communications and follow up with COs with regard to partnership requests and negotiations as required.
• Maintain up-to-date files for all Procurement Service transactions, including a system for monitoring the different stages of each transaction.
• Monitor the incoming pipeline of PS shipments. If required based on the division of responsibilities agreed in the Memorandum of Understanding (MoU) and Cost Estimate (CE), supervise the arrival, customs clearance, storage, packing and in-country distribution of PS commodities to the agreed delivery point.
• In collaboration with Supply colleagues and Programme Sections, identify opportunities for capacity building of Government counterparts and improving the supply chain process to make it more effective.

Other duties/responsibilities:

• In cases where the incumbent has managerial responsibility of lower-level GS staff, the incumbent will ensure timely and effective performance management of staff, providing practical advice and guidance to ensure individual and team objectives are met.
• In collaboration with supervisor, Supply Division, Regional Office and the global supply community, provide input to help ensure knowledge exchange and learning is prioritized to continuously build capacity of individuals and the team. Develop and facilitate training of newcomers, establish processes or manuals to support effective workflows. 

To qualify as an advocate for every child you will have…

The following minimum requirements:

Education: 

• Completion of secondary education is required, preferably supplemented by technical or university courses related to supply chain, business administration, contract/commercial law, or another relevant technical field. 

Experience: 

•  minimum of 6 years of relevant administrative experience in supply chain management or a commercial context is required. Understanding of development and humanitarian work is an advantage.
• Language Requirements: Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.

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How can you make a difference?

• Under the overall guidance of the Chief Field Office, and a technical oversight of the Chief, Planning and Monitoring of the Country Office, the Planning and Monitoring Specialist is accountable for managing and implementing areas of responsibility under this post.
• The primary function of this post is to improve the planning, monitoring, analysis and reporting of UNICEF programme results in the Nigeria Country Office, with a particular focus on convergence and through the use of technology, towards the achievement of UNICEF's organizational priorities and strategies at community, LGA, state and national levels.
• The post will improve the relevance, quality, availability and use of data and contextual information on children and women throughout UNICEF and externally.
• The post will support coordination and dissemination of country-level data on key social indicators, including through presentations, MICS, DevInfo and report summaries, and promote its use in corporate planning, policy formulation, programme design, advocacy and flagship publications.

Summary of key functions/accountabilities:

• Monitoring programme results and document lessons
• Development of innovative ways to manage and disseminate data
• Programme Development and Management
• Rights-Based and Results-Based Programme Management Capacity Development
• Rights Perspective and Advocacy at the State, Community and Family Levels 
• Partnership, Coordination and Collaboration 
• People management

Monitoring programme results and document lessons

• Monitor and track results at the field level through innovative processes and tools, including the Programme Monitoring Sheets and new technologies.
• Develop and implement innovative tools and methodologies for tracking results.
• Coordinate with partners to ensure that monitoring systems are properly designed and that data collection and analysis from field visits are coordinated and standardised across programmes to feed into programme performance monitoring.
• Build capacities within the office and field offices by using innovative structures, mechanisms, and tools to track results at the field level. Through close coordination with Chiefs of Field Offices to ensure that field monitoring approaches and associated tools capably support advancing the results agenda for children in Nigeria. 
• Collect, monitor, and analyse data, and support internal and external dissemination of results to inform NCO collaboration around key programme results, including inputs to management reports.
• Contribute to analysis of results and use of insights for improved planning and decision-making in the context of the UNICEF Nigeria CP 2023-2027 UN coherence efforts, and readily ascertain UNICEF's contributions to supporting Nigeria achieve the 2030 Agenda and the Sustainable Development Goals.

Development of innovative ways to manage and disseminate data and lessons learned

• Work with ITD/UNICEF, UN agencies, the private sector, and NGOs to identify bottlenecks and develop and implement new and innovative ways to collect, analyse, and disseminate data and results for evidence-based decision-making, including the use of a scorecard system at the LGA and/or State level.
• Contribute to the development and implementation of innovative systems for efficient processes.
• Build capacities within the office and partners as appropriate for collecting, analysing and disseminating data related to children and women and programme results.
• Undertake lessons-learned reviews on successful and unsuccessful practices and experiences at the field office level and ensure they are shared as appropriate. Similarly, pay attention to different sections in the field offices to identify and document innovations and lessons learned that may be relevant for the FO/CO and partners to improve programme planning and implementation of field office work plans and the overall country programme.
  • Identify knowledge gaps within the field office and, through co-creation, develop plans for filling such knowledge to improve programme implementation. Ensure that knowledge products are tailored to audience needs, well disseminated and tracked for optimal knowledge use.

Programme Development and Management

• Identify critical intervention points and measures by administering a consistent and transparent monitoring system; analyse country-level socio-political-economic trends and their implications for ongoing programmes and projects. Support knowledge management for improved data use.
• Draft changes to/or prepare programme work plans as required. Prepare program recommendations for inclusion in formal programme documentation, and new approaches, methods and practices.
• Establishes programme work plans, monitors compliance, and provides training, support, and guidance to the programme team to meet objectives. Identifies human resources requirements and ongoing staff development needs.
• Reviews and evaluates the technical, institutional and financial feasibility and constraints of programmes/projects in collaboration with the Government and other partners.
• Synthesize relevant programme reports on Key Performance Indicators required for management,donors, budget reviews, programme analysis, annual reports, etc.

Rights-Based and Results-Based Programme Management Approach Capacity Development

• Adopt rights-based programmes approach in consultation with relevant stakeholders in formulating programme goals and objectives and developing strategies and implementation frameworks. Formulate consistent and effective planning, design, implementation, monitoring and/or evaluation of programmes and projects. Bring coherence, synergy and added value to the programming planning and design processes using a results-based management approach to programme planning and design.
• Engage relevant stakeholders to prepare and submit viable recommendations on project implementation, alternative approaches, and optimal utilization of resources that contribute effectively to the fulfilment of the rights of children and women, and recommendations on programme, new initiatives and management issues to ensure achievement of stated objectives.
• Conduct capacity gap assessments and Provide government authorities with technical support and guidance to plan and organize training programmes, with the aim of capacity building of relevant modules on rights and results based management and programme sustainability. 
• Ensure the building and reinforcing of the commitment and institutional capacities of partners, starting with a strategic approach to identifying these partners
• 5. Rights Perspective and Advocacy at the State, Community and Family Levels 
• Conduct policy analysis from a children's and women's rights perspective, and codesign and develop advocacy strategies develop advocacy strategies, and engage at the government, community and family levels for elevatingto elevate credibility in national and international policy debates. Promote the organization goals of UNICEF through active advocacy and communication.

Partnership, Coordination and Collaboration 

• Develop partnership and collaboration with internal and external counterparts, including those of the UN and national partners, in order toto improve the ability to collect and disseminate development data and information, exchange information on programme/project status and implementation and movement/distribution of supplies. Linkage to the Regional Programme Knowledge Network to ensure the availability of current and accurate programme data. Collaborate with the Operations Section to establish and maintain sound internal controls supportive of programming endeavours and to coordinate financial and supply management requirements and accountability. Maintain close collaboration with Regional Advisers and HQ Officers for effective overall coordination on programmes. 
• Liaise with UNICEF colleagues to Plans, develops and implements sectoral programme(s) by collaborating with the government and other partners. Provide leadership in provision of technical advice, negotiation, advocacy, and promotion of area/country level goals, leading to agreement on practicable and priority actions to be supported by UNICEF programme and country level cooperation.

People Management:

• Supervise Implementing Partnership Officer (NOB) and Programme Associates (GS staff) in the current CP 2023-2027
• Ensure they have clear deliverables and performance indicators in line with their JDs.
• Provide the supervisees with the necessary guidance to perform optimally.
• Provide periodic feedback to supervisees to enable real time performance adjustments.
• Support learning and career advancement initiatives by the supervisees.

To qualify as an advocate for every child you will have…

Education:

• An advanced university degree in social sciences, statistics, planning development, planning or related social science field is required; or an additional five years of relevant experience in lieu of an advanced degree.

Experience:

• Eight years of progressively responsible professional work experience at the national and international levels in programme planning, and monitoring.
• Practical experience in emergency programming, including preparedness planning and active involvement in a humanitarian crisis response programme, is an asset.