Head of Operations at Cordros Capital

Job Purpose

• Cordros Capital Limited needs a Head of Operations who will lead the central operation activities such as Finance Operations, Stockbroking and Settlement Operations, Funds Operations and Investment Operations and coordinate all relevant operations of the group.
• The Head of Operations will be responsible for overseeing the organization's operational activities and ensuring efficient operations to meet customer demands and business objectives.
• He/She will lead a team and collaborate with other departments to streamline processes through automation and drive operational excellence.

Responsibilities

• Lead and manage all Central Operations activities including Finance Operations, Stockbroking and Settlement Operations, Funds Operations, and Investment Operations.
• Develop and implement operational strategies, policies, and procedures to improve efficiency and effectiveness.
• Provide specialist knowledge and support to the whole Operations function to ensure deliverables are achieved to meet business requirements.
• Collaborate with other departments such as Compliance, Sales, Finance, to ensure alignment and support business objectives, regulatory requirements, and industry standards.
• Strategically maintain a healthy relationship with all banks to manage the operational resources within the group.
• Daily review of client balances to prevent overdrawn balances and execution of all mandates.
• Ensure submission of weekly CTR & FTR report to compliance department.
• Ensure appropriate postings of all daily transactions before the system update for timely end of day system update.
• Daily postings approvals and review of bank reconciliation statements.
• Supervise the preparation of audit schedules and ledgers for interim and year end audits.
• Constantly monitor all investments/assets booked/placed on the system, reconciliation, investment letters issuance and trades uploads.
• Ensure that all required reports including rate guide, client's investment maturity schedule across products, and investment certificates are sent out to internal teams, counterparty, and FTR to regulatory bodies daily, weekly, monthly, and quarterly. Maximum 5 days into a new month or quarter.
• Ensure timely payment of mutual fund redemptions, credit of subscriptions and dividends on all funds are paid periodically.
• Ensure smooth and timely clients onboarding across products and businesses including creation/update of investor's account on CSCS.
• Efficient processing of share Certificate Lodgment, inter-member transfer, dematerialization, shares transmission, and processing of E-dividend.
• Accurate clients' stock valuation and weekly dissemination to clients.
• Ensure timely and proper daily trade and settlement reconciliation and passing of appropriate entries.

Job Requirements

Education:

• A bachelor's degree in accounting, business administration, operations management, or a related field.
• Core Professional Certification like ACA/ACCA
• A Second Degree and other relevant Professional Certification will be an added advantage.

Experience

• Minimum of 7 years work experience in operations in capital market.

Key Knowledge and Skills

Knowledge
The incumbent must have proficiency knowledge in the following areas:

• Very good use of Microsoft Excel
• The use of Accounting Software
• Stockbroking/Asset management core application (e.g. SYMPLUS, infoware etc.)

Skills
The incumbent must demonstrate the following skills:

• Analytical skills
• Good Communication (feedback) skills.
• Problem-solving skills.
• People management skills.
• Good relationship with banks, custodians, and registrars.