Document Control Officer at Minim and Tonye Nigeria Limited

Job Description

• The Document Controller role is responsible for providing document management support to the project team.
• This role typically administers the project SharePoint site, ensures project documents and records are properly named and stored, and displaced to the system of record through project closeout.
• Supports reviewing information fidelity by assisting in the enforcing of controlled processes and practices for the creation, capture, review, revision, issuance, distribution, retention and ready access to project information, documents, data and the related systems.

Responsibilities

• Responsible for project documentation and control in accordance with the document control requirements.
• Supporting and maintaining data management and data processing. Manage document filing and retrieval system for reports, correspondence, logs, maps, and figures.
• Manage and maintain a record of documents submitted by CONTRACTOR(S) which include drawings and design document and consolidate for status reporting such documents for review, comments and approval based on establish document control procedure.
• Administer receipt and transmission of documents based on document control requirements including with respect to control and uncontrolled designation of document.
• Generate an electronic weekly MDR (Master Deliverable Register) and weekly outstanding user to-do-list record for information to all personnel.
• Performs electronic file backup on a monthly basis (backup in project server).
• Handling Construction and QA/QC transmittal for incoming and outgoing, such as JMS (Job Method Statement), JHA (Job Hazard Analysis), FCS (Field Change Sheet), Request for Inspection (RFI), Non-Conformance Report (NCR), etc.
• Record and administer technical drawings NCR/SN, inspection records, specifications progress, vendor documents, final documentations, procedures, etc.
• Provide advisory/training to Project team if any difficulty in using EDMS.
• Process documents in accordance with COMPANY's procedures and requirements in a timely, efficient, and accurate manner.
• Ensure template of presentation / document / drawing utilize in the project are align and update.

Qualifications

• B.Sc / HND or equivalent required
• Preferred experience with working on a document control team for a small repeatable project to a large complex project, project startup/setup, compilation of data books, handover, project closeout and archiving, preparing project specific Master Document Registers, procedures, instructions and forms, processing engineering and supplier documentation, document control software
• Good communication skills
• Speaks and writes clearly and informatively; listens and obtains clarification when necessary
• Good knowledge of departmental function, terminology and interrelationships
• Good understanding of policies and procedures that apply to assignments
• Exhibits sound judgment and demonstrates a strong work ethic
• Follows instructions, responds to management direction and understands accountability
• Ability to multi-task and understands the concept of organization
• Must balance deadlines and multiple competing priorities; sets goals and objectives
• Proficiency in Microsoft SharePointis is essential.