Procurement Associate at AmorServ

About the role

• As a Procurement Associate, you will engage with various teams to plan, investigate, and execute procurement initiatives.
• Leveraging your organisational and communication skills, you'll balance workloads and expectations while analysing market trends and identifying opportunities for improvement.
• Your collaboration with stakeholders and SKU development will ensure successful procurement strategies.

Responsibilities

• Execute procurement objectives to ensure continuity of supply, whilst ensuring minimum lead times and maximum business cost savings.
• Contribute to the preparation of inventory buying plans to guarantee supply efficiency
• Issue purchase orders and follow-up with invoices, delivery, credit negotiations, supplier invoices, claims, credit notes and logistics tracking
• Monitor market trends, price changes, forecast and initiate speedy ad hoc purchases where necessary.
• Ensure transparency, efficiency and accountability in all transactions conducted on behalf of the business
• Ensure timely deliveries of products within stipulated quality to the warehouse
• Track suppliers' performance to ensure the company's established SLA's for suppliers are met, including but not limited to delivery times, product quality, and prices
• Collaborate with stakeholders to carry-out all procurement and contracting activities including pre-qualification, negotiation and drafting contracts.
• Ensure supplier satisfaction by maintaining good supplier relationships, keeping vital records and updating supplier information as required
• Ensure departmental objectives and company goals are met
• Advise senior management on strategy to improve overall procurement operational efficiency
• Ensure proper records are kept within the appropriate channels to guarantee seamless departmental operations

Job Requirements

• 2+ years in procurement and supply chain, with a focus on Food and FMCG
• BA/BS - business, hard science, or technical degree
• Self-motivated and adaptable person with a strong service orientation and do what it takes attitude Action oriented and results-driven.
• Willingness to roll up your sleeves and do whatever is necessary; manager/owner mentality and an entrepreneurial drive.
• Excellent verbal and written communication abilities: must effectively communicate with
• technical and non-technical people. Passionate about generating big, creative ideas for
• online media, growing the business, and working with advertisers and agencies to build innovative products
• Excellent project management and organisational skills
• Ability to prioritise workload with the leadership team and communicate status and risks to delivery effectively, without fail
• Detail Oriented
• Strong analytical thinking, problem-solving, and decision-making abilities
• Competent in online communications/resources
• Ability to develop clean and targeted documentation, including process flows and standard operating procedures Excellent written communication skills
• Passion for working in a high-growth, entrepreneurial environment, with the ability to demonstrate personal commitment and drive to set and exceed high standards

Cross-Functional Team(s):

• Revenue Teams
• Commercial Teams
• Data and insight
• Warehouse and Logistics
• Engineering
• Finance

Input/Output Metrics:

Input

• Procurement Efficiency: Measure of effectiveness and timeliness of procurement processes, including vendor selection, negotiation, and contract management.
• Supply Chain Optimization: Evaluation of supply chain performance, including inventory
• management, logistics, and supplier relationships.
• Strategic Supplier Relationship Management: Quality of relationships with suppliers, including communication, collaboration, and conflict resolution.
• Cost Management: Monitoring and controlling costs related to procurement and supply chain activities, including cost analysis, budget adherence, and cost-saving initiatives.
• Risk Management: Identification and mitigation of risks associated with procurement and supply chain operations, including supply chain disruptions, compliance issues, and market fluctuations.
• Budget Allocation: Distribution of funds across procurement and supply chain functions, including procurement operations, supplier management, and risk mitigation strategies.

Output

• Supplier Performance: Evaluation of supplier performance based on metrics such as delivery timeliness, product quality, and adherence to contractual agreements.
• On-Time Delivery (Cycle time): Percentage of orders delivered on time, reflecting the reliability of the supply chain.
• Cost Savings: Quantification of cost savings achieved through procurement and supply chain optimization initiatives, including negotiated discounts, process improvements, and supplier consolidation.
• Customer Satisfaction: Measurement of customer satisfaction with product availability, delivery times, and overall service quality.
• Inventory Turnover: Frequency at which inventory is sold or consumed in a given period, indicating the efficiency of inventory management.
• Return on Investment (ROI): Calculation of the financial return generated from procurement and
• supply chain activities relative to the total investment.

Soft Skills:

• Strategic Thinking and Problem-Solving
• Effective Communication and Negotiation
• Decision-Making Under Uncertainty
• Collaboration Across Departments and with External Partners