Admin Operations Officer at Stresert Services Limited

Job Summary

• We are seeking a detail-oriented and organized Administrative Operations Officer to support our client’s administrative functions and ensure smooth operations within the company.
• The ideal candidate will have strong administrative skills, excellent communication abilities, and the ability to multitask effectively in a fast-paced environment.

Key Responsibilities

• Streamline day-to-day administrative tasks to ensure the smooth functioning of the office.
• Ensure that the office always has an adequate supply of required materials by maintaining inventory levels.
• Minimize downtime by coordinating the timely maintenance and repair of office equipment.
• Promote a clean, organized, and professional workspace to enhance productivity and efficiency.
• Facilitate efficient access to important documents and records by creating and maintaining comprehensive filing systems.
• Ensure that all documents are easily accessible and up-to-date to enhance workflow.
• Maximize the professional image of the company by preparing and formatting documents, reports, and other materials to a high standard.
• Optimize the use of time and resources by coordinating meetings, appointments, and travel arrangements.
• Ensure that meetings are productive and effective by managing logistics and preparing materials as required.
• Ensure accurate record-keeping and facilitate financial management by maintaining up-to-date records of expenses, invoices, and purchase orders.
• Provide valuable insights and support decision-making by generating reports and assisting with data analysis.
• Enhance the reputation of the company by providing timely and courteous responses to internal and external inquiries.
• Convey a professional image of the company by drafting, proofreading, and editing correspondence, memos, and other documents to a high standard.
• Ensure the timely processing of incoming and outgoing mail and packages.
• Ensure compliance with company policies, procedures, and regulatory requirements to minimize risk and enhance security.
• Enhance the safety and well-being of employees and visitors by assisting with the implementation of health and safety protocols in the workplace.
• Protect the confidentiality of sensitive information by adhering to data protection guidelines and maintaining a high level of discretion.

Qualifications & Skills

• Bachelor's degree in Business Administration, Office Management, or a related field preferred.
• Proven experience in administrative roles, preferably in the FMCG industry.
• Proficiency in Microsoft Office suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong attention to detail and accuracy in data entry and record keeping.
• Excellent verbal and written communication skills.
• Ability to work independently with minimal supervision and as part of a team.
• Strong problem-solving abilities and a proactive approach to resolving issues.
• Knowledge of office equipment and basic troubleshooting skills.
• Flexibility to adapt to changing priorities and deadlines.